User Accounts and Roles

Site managers have the ability to grant or remove access to create and edit content on the site. Anyone with a Basic or Full SUNet ID can have an account on the site. What each site editor has access to can be controlled by adding, changing, or removing the user role assigned to their account. Using Workgroups, permissions can also be granted to a group of site editors automatically.

About site visitors, editor roles, and permissions

Site Visitors

For the purposes of this guide, there are two types of users on a public site:

• Anonymous Users - Visitors who are not logged in. In this user guide, we call these users Site Visitors.
• Authenticated Users - Users who are logged in. These users may or may not have a role that allows them to edit the site.

Intranets can only have Authenticated Users.

Roles

Site Managers can give anyone with a SUNet ID a Role. A user role determines what privileges that user has.

There are four main types of Roles on Stanford Sites. Users with more than one role will get the privileges of the highest-level role.

• Site Reviewer. Users with this role can review unpublished pages, but have no other privileges.
• Contributor. Users with this role have access to edit most site content. This is a useful role for infrequent editors.
• Site Editor. Users with this role have broader access to make page edits, publish content, edit categories, and more.
• Site Manager. Users with this role have the broadest access, including all site configuration and access to update site ownership information.

This table represents more details about the privileges available to each role.