Planned Outage June 19-21: Workgroup access impacts on Stanford Sites and Stanford Sites Intranet

What is happening

MaIS applications and services, including Workgroups, will be updated during the maintenance window. Workgroups will be temporarily unavailable, and this will impact all websites hosted on the Stanford Sites and Stanford Sites Intranet services because many rely on Workgroups to control access and editing privileges, and all sites rely on Workgroups to validate manually added user accounts.

When is this happening

10-hour maintenance window on Friday, June 19, from 12 p.m. PDT until approximately 10 p.m. PDT

Who is affected

Stanford Sites Intranets using Workgroups for access control. Site visitors, including site authors, will be unable to log in. Page-level Workgroup access controls controlled by roles mapped to Workgroups will also be unavailable if the site is set to re-evaluate roles at login. Access control for manually assigned roles will continue to function. Access for individual SUNet IDs and for broad categories (Faculty, Staff, Students, or Stanford-Only) will also continue to function.

Stanford Sites using Workgroups for role mapping to provide editor access. Site authors on public sites that use Workgroup mapping for role assignment will be unable to edit if the site is set to re-evaluate roles at login. Site roles will be restored when the Workgroup API comes back online.

The “Add User” functionality will be unavailable during this time. For public sites, new site authors can log into the site, which will create a new user. Site author roles can then be assigned using the usual method.  

What steps to take now

If you have business-critical activities scheduled during this 10-hour maintenance window, contact Stanford Web Services now for help.